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Overview of Regulatory Compliance Declarations and Full Materials Declarations

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BOMcheck saves time by enabling suppliers to generate one declaration for a list of part numbers which are manufactured from the same set of materials. For example, a product family of "ceramic capacitors" contains a large number of part numbers (e.g. for different values of capacitance). But all of the part numbers are manufactured using the same set of materials and so all part numbers have the same compliance status for RoHS, REACH etc.

You can choose to provide a Regulatory Compliance Declaration (RCD) or a Full Materials Declaration (FMD) for a list of part numbers on BOMcheck. If you make an RCD then you will need to update the RCD every 6 months when more substances are added to the REACH Candidate List and other regulatory requirements. That is why Philips and other leading OEMs encourage you to make a Full Materials Declaration (FMD) because then you do not need to update your declaration. BOMcheck uses your FMD to calculate an RCD for your parts, and when the list of regulated and declarable substances changes BOMcheck uses your FMD to re-calculate an updated RCD for your parts. You can choose to make the FMD confidential only to you, or to certain customers, and to allow other customers only to see the RCD which BOMcheck calculates from your FMD.

Creating a declaration for a list of part numbers is an 8 step process:

1. Create a list of part numbers, part names and weights as a Tab Separated file.

2. Use the 'Add Declaration' tool to attach the list of part numbers, part names and part weights to a declaration and specify the unit of weight (kg, gm, mg or µg). You can choose to provide a Regulatory Compliance Declaration or a Full Materials Declaration, which can be used to generate a Regulatory Compliance Declaration.

3. Complete the Regulatory Compliance Declaration or Full Materials Declaration for the parts list.

4. Attach PDF evidence documents (e.g. chemical test certificates if available) to validate the declaration.

5. Enter the date that the declaration is valid from. This can be a date in the past if the declaration has been valid for some time.

6. Type in the title of the parts list which is attached to the declaration (e.g. ceramic capacitors). It is important to provide a detailed title for the parts list so that you can easily locate your parts lists on the Account Overview screen and update them if the declaration details need to be changed in the future.

7. Choose whether to make the declaration confidential so that it can be only be viewed by certain manufacturers.

8. Preview the declaration, approve it and then sign it with your electronic signature by typing in your password.

You can start by making an RCD for a parts list today, for example, by providing data on RoHS and REACH substances and leaving other substances in the RCD set to 'missing information'. You can update your RCD for the parts list at any time to include additional data for these other substances. If you then obtain data on the % weight of each individual material in the parts and the % weight of each substance in each material, then you can make an FMD for the parts list. BOMcheck will use your FMD data to generate a new RCD for your parts list. The new RCD will replace the old RCD that you previously made by filling in the Regulatory Compliance Declaration tool.